POSITION SUMMARY

The Facilities and Administrative Assistant is responsible for ensuring a smooth, efficient, and welcoming experience for employees at the Saltchuk corporate home office. This position will be part of the Facilities team that will serve the corporate home office and other Saltchuk companies housed in the space. The role will provide backup to the Receptionist and perform facilities tasks, shipping and receiving, administrative assistant duties, event planning and other special projects as needed.

SALTCHUK OVERVIEW

Saltchuk is a privately-owned family of transportation and distribution companies committed to being the best in their industries. Our corporate home offers the best of both worlds, a small, hard-working team of professionals, united to serve more than 30 operating companies, generating $5B in annual sales, from Hawai’i to Alaska, Washington to Florida throughout the Caribbean. Our team enjoys sweeping views of Elliott Bay from new offices conveniently located in Pioneer Square, just two blocks from the ferry terminal, light rail, and transit centers. Saltchuk companies and their nearly 7,000 employees value safety, reliability, dedication to our mission, and industry-leading environmental innovation. We look for pride, integrity, professionalism, and approachability at the Corporate Home office, crafting pathways for career advancement throughout our family of companies. If you’re looking for a long-term career, this is an extraordinary place to build one! Visit www.saltchuk.com.

JOB RESPONSIBILITIES

• Functions as the backup receptionist for breaks, lunches, vacation and other times as needed.
• Orders and maintains all office, kitchen, and restroom supplies.
• New hire and term desk set ups and break downs.
• Helps manage facilities requests email inbox for incoming employee requests.
• Serves as a resource to answer questions related to general office services including who to contact for what, etc.
• Develops and maintains excellent working relationships with employees, vendors, porters, property management staff, and others.
• Enter Hudson work orders when needed.
• Handles daily shipping and receiving functions and daily mail distribution.
• Maintains the 6th and 8th floor breakrooms and ensures a tidy presentation every morning, mid-day, and end of day.
• Provides a variety of administrative support functions, assists with special projects, and events and performs other duties as needed.
• Conference room management – keep neat, tidy, chairs pushed in, miscellaneous clutter removed, whiteboards cleaned each night.
• Supply rooms and mail rooms. Keep stocked with supplies, keep rooms tidy.
• Manage copy centers and ensure paper is available and back stocked.
• Employee matching letter program management.
• Iron Mountain shipment and retrieval management.
• Order Communications meetings lunches and manage set up and breakdown.
• Order various other staff lunches, upon request, set up and clean up.
• Miscellaneous Saltchuk staff “asks”, upon request.