Description

ABOUT THE COMPANY:

Our corporate home office, with sweeping views of Elliot Bay, is conveniently located in Pioneer Square, just two blocks from the ferry terminal, light rail, and transit centers where you can use your company-provided Orca card.  We offer a mix of in-office and at-home work arrangements.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Works with employees to facilitate resolution to payroll errors.
  • Verifies timecards and follows up with managers to obtain appropriate approvals.
  • Maintains the payrolls and timekeeping systems.
  • Enters gift cards/service awards/prizes for tax purposes.
  • Enters employee parking reimbursements.
  • Creates invoices for Payroll Manager’s approval.
  • Process multiple company and state payrolls.
  • Enters garnishments and reviews garnishment calculations.
  • Reconciles employee benefit arrears and reviews deductions.
  • Attends local payroll chapters and other trainings.
  • Reconciles employees leave adjustments.
  • Works with HR to ensure payroll system data is accurate.
  • Prepares ad hoc reports such as PTO balances.
  • Assists with year-end processing.
  • Ensures payroll files are uploaded for 1095 preparation.
  • Takes lead in system audits, 401k audits, and other audits as required.
  • Assists in implementing and maintain procedures and policies.
  • Acts as a lead to monitor, support, and motivate the payroll team.
  • Trains new and lower-level payroll specialists in various payroll functions.
  • Up-to-date knowledge of city, state, and federal legislation affecting payroll.

POSITION QUALIFICATIONS AND REQUIREMENTS

Education

  • High school diploma or GED required.
  • Associate degree or higher preferred.

Experience

  • Minimum of 3-5 years of related payroll experience.
  • Experience supporting Payroll for multiple companies.
  • Working knowledge of federal and multi-state wage laws required.
  • Priori experience with UKG and Empowertime preferred.
  • Detail oriented, organized, self-motivated, and able to work independently and in a team environment.
  • Strong critical thinking and communication skills and ability to interact with others.
  • Solid Experience with MS Office (expert in Excel)
  • Able to demonstrate commitment to excellence in customer response and service.

KNOWLEDGE, SKILLS and ABILITIES

  • Knowledge of corporate accounting processes.
  • Ability to interact with various levels of management and staff throughout the organization.
  • Proven ability to apply analytical skills to problem solving.
  • Confidentiality required.
  • Excellent verbal and written communication skills.
  • Must be a team player.
  • Ability to prioritize, multi-task, and work independently.
  • Strong data entry and 10-key skills
  • Strong computer skills with the ability to utilize standard software applications and be proficient in Windows 10 and MS Office 2016 Suite (SharePoint, Onedrive, Outlook, Word, PowerPoint, and Excel).
  • Ability to exercise professional judgment and makes decisions in logical and rational manner.

JUDGEMENT

  • Positions at this level have moderate decision-making authority. 
  • Actions taken by this position can impact financial reporting and require the application and interpretation of data, facts, situations, procedures, and policy.

COMMUNICATION SKILL

  • Positions at this level have a high level of contact with management and staff throughout the organization. 
  • This position is expected to solve problems within policy guidelines while communicating with management within the division.

STRESS ON THE JOB

  • Positions at this level will encounter varying degrees of stress throughout the month as the financial records are closed and analyzed.

WORK ENVIRONMENT

  • Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level. 

PHYSICAL EFFORT

  • Most work requires normal physical effort.

MANUAL DEXTERITY

  • Requires use of computer (word processing and spreadsheets) for compiling reports, statistical data, composing memoranda and other similar documents.
  • The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. 
  • They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
  • Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.

DISCLOSURE

The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.

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