Marine Time & Material Specialist

Purpose of Job: 

Are you ready to join an industry leading organization that is committed to maritime safety, innovation, and operational excellence?  TOTE Services, a leading U.S.-based company specializing in vessel construction management (VCM), technical consulting, and ship management, is seeking talented individuals to join our growing and dynamic team.  If you are passionate about addressing our nation’s most challenging maritime issues, working in a fast-paced environment, and helping shape the future of our domestic maritime industry, we want to hear from you! 

At TOTE Services, we value hard work, integrity, and dedication to superior service for our customers.  Our employees enjoy broad training programs for professional development and exciting opportunities for career advancement.  

TOTE Services seeks a qualified individual to serve as the Time and Material (T&M) Specialist to oversee the coordination and execution of T&M projects and activities within a shipyard environment. The ideal candidate will have expertise in ship construction activities and experience with all facets of shipyard production processes, build strategies, and system testing.  This includes an understanding of steel fabrication, coatings, electrical, machinery, piping systems, and more with the purpose of mitigating rework in a T&M environment.  The candidate should be able to recognize early when the shipyard’s approach is resulting in excessive or undue rework and help implement corrective measures. The individual will observe project completion activities and monitor all shipyard employees and subcontractors to verify efficient work practices and productivity.   

The T&M Specialist is responsible for observing and documenting efficient management of time and material resources associated with shipyard projects. This includes monitoring equipment and consumables usage, documenting project progress, class and specification compliance, subcontractor execution, and materials management practices.  The position is also responsible for reviewing shipyard invoices and supporting documentation for accuracy and completeness. This position will also provide support to other inspection trades for hold and completion callouts.

Main Duties and Responsibilities:

•    Promote the TOTE Services safety culture and adhere to all safety guidelines.  Make safety a priority in everything we do and seek opportunities for continuous improvement

•    Time Management:

• Observe project schedules, ensuring alignment with overall project objectives.
• Monitor progress and identify potential delays or issues.
• Observe shipyard assigned personnel on a daily basis.
• Validate shipyard submitted invoices for accuracy and appropriateness.

•    Material Management:

• Observe and ensure appropriate procurement and logistics of materials required for projects.
• Monitor material inventories and ensure timely availability.
• Suggest cost-effective measures to manage material expenses.

•    Budget Tracking:

• Track shipyard expenses and identify cost-saving opportunities without compromising quality – in conjunction with the T&M Bookkeeper
• Prepare regular budget consumption reports for owners / clients.

•    Quality Assurance:

• Conduct regular inspections and audits to identify and address any deviations from quality standards.
• Collaborate with relevant teams to verify corrective actions as needed.

•    Team Collaboration:

• Work closely with shipyard production, QA, fellow oversight team members, client representatives, and ultimate customer
• Foster effective communication and collaboration among team members.
• Address any issues or conflicts within the project team promptly.

•    Risk Management:

• Identify potential risks and develop risk mitigation strategies.
• Monitor and assess project risks throughout the project lifecycle.
• Implement contingency plans to address unforeseen challenges.

•    Documentation:

• Maintain accurate and up-to-date project documentation, including schedules, budgets, and reports.

Secondary Duties and Responsibilities: 

•    Assists the Company in any necessary duties to achieve Company goals.

•    Performs other related duties as assigned. 

•    Adherence to the Integrated Management System that covers Quality, Environmental, and Safety.

Minimum Qualifications: 

•    Familiarity with shipyard safety regulations and environmental compliance.

•    Excellent organizational and planning skills.

•    Excellent verbal and written communication skills.

•    Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.

•    Proficient with inventory reporting systems.

•    Proficient with Microsoft Office Suite or similar software.

Education, Licensure and/or Experience:

•    High school diploma or GED equivalent.

•    5 years of experience working in a shipyard/trade management or in roles of similar responsibility. 

•    Strong knowledge of shipyard operations, construction processes, and materials.

•    Familiarity with relevant software tools for project management.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, risk of electrical shock and toxic vapors.

Perform these duties acknowledging the possible dangers onboard vessels such as safely maneuvering throughout vessel(s) – i.e. ladders/staircases.

The noise level in the work environment is usually moderate. However, noise level exposure can increase during visits to the vessels. Proper PPE must be worn.

TOTE Services, LLC is an Equal Opportunity Employer – Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Services is a drug-free employer and a participant of the E-Verify Employment Verification Program

As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave. Full-time employees will receive a minimum of 10 days’ vacation, 10 days sick, 10 days paid holidays and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility)

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