Equipment Coordinator – TEMP

Location: Jacksonville, FL
Department: Fleet Management / Operations

Role Overview

We are seeking a detail-oriented and analytical Equipment Coordinator to support our Fleet Management operations. This role plays a critical part in optimizing equipment utilization, controlling leasing costs, and ensuring the efficient flow and availability of assets across terminals, depots, and customer locations.

The ideal candidate thrives in a fast-paced, data-driven environment and brings strong analytical, coordination, and problem-solving skills to drive operational efficiency and support strategic decision-making.

Key Responsibilities

Fleet Utilization & Equipment Planning

• Monitor, track, and reconcile equipment movements across all regional locations to ensure optimal utilization.
• Analyze system reports daily to assess equipment usage at shipper pools, trucker pools, terminals, and depots.
• Identify utilization gaps and recommend action plans to improve fleet efficiency.
• Establish historical usage trends and evaluate monthly equipment demand by type, origin, and customer.

Data Analysis & Reporting

• Perform comparative analysis of actual versus budgeted cargo volumes by equipment type.
• Develop data-driven insights and present findings to Fleet Management and Sales teams.
• Create and maintain reporting tools for Sales, Customer Service, and operational stakeholders.

Equipment Allocation & Repositioning

• Determine equipment requirements and maintain the appropriate equipment mix across all U.S. terminals.
• Manage empty equipment repositioning strategies in coordination with port and terminal teams.
• Optimize equipment flow to inland depots and ensure proper availability for customer use.
• Provide real-time reports on depot inventory and availability.

Leasing & Cost Control

• Verify leasing company invoices and ensure accurate billing and payment processing.
• Monitor lease agreements, on-hire/off-hire activities, and associated costs.
• Review off-hire estimates, approve surveys, and maintain cost tracking for all leased equipment.
• Ensure timely processing of lease credits and maintain accurate lease records.

Inventory & Systems Management

• Ensure accurate equipment data in system master files and databases (including GIER).
• Support equipment inventory reconciliation and resolve discrepancies.
• Maintain records for equipment sales, transfers, and disposals.
• Track and manage WIP (Work in Progress) equipment discrepancies.

Cross-Functional Collaboration

• Coordinate with inland depots, terminals, and intermodal providers to manage equipment flow.
• Partner with internal teams (Fleet, Sales, Customer Service, Risk Management) to meet operational goals.
• Support company-wide initiatives and continuous improvement efforts.

Qualifications

Education & Experience

• Bachelor’s degree in Transportation, Logistics, Supply Chain, or related field (or equivalent experience).
• Experience in shipping, transportation, or fleet/equipment management preferred.

Skills & Competencies

• Strong proficiency in Microsoft Office (especially Excel); database experience preferred.
• Solid understanding of cargo equipment types and transportation logistics.
• Analytical mindset with the ability to interpret data and identify trends.
• Strong organizational and multitasking abilities in a deadline-driven environment.
• Excellent communication and presentation skills.
• Ability to influence and collaborate across multiple teams and levels of the organization.

Work Environment & Expectations

• Operates with minimal supervision, exercising independent judgment within established guidelines.
• Handles sensitive operational and financial data requiring discretion and confidentiality.
• Plays a key role in supporting decisions that impact cost management and operational efficiency.

Physical & Visual Requirements

• Primarily sedentary work with occasional light physical activity.
• Extensive computer use, data analysis, and detailed reporting responsibilities.

Why Join Us

• Opportunity to directly impact operational efficiency and cost optimization.
• Work in a collaborative, fast-paced logistics environment.
• Exposure to cross-functional teams and strategic initiatives within Fleet Management.

Equal Opportunity Employer

TOTE Maritime Puerto Rico is an Equal Opportunity Employer – Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. TOTE Maritime Puerto Rico is a drug-free employer and a participant of the E-Verify Employment Verification Program.