Administrative Jobs

JOB SUMMARY Processes all small company, employee advances and expense reports, advance charges and all emergency checks.  Responsible for company manual checks.  Performs work duties of supervisor in supervisor’s absence. PRINCIPAL DUTIES AND RESPONSIBILITIESBalances all computer generated accounts payable reports daily.Coordinates month end Accounts Payable closings.Adds and deletes vendors to the master files. Enters manual adjustments including cancellation of checks, invoices, etc. into system.Processes emergency checks.Processes payments for small companies, crew member allotments, employee advances and expense reports, foreign payables, brokerage and advance charges to all freight forwarders, and other manual checks.Audits advance charge documentation to verify amounts, vendor names, etc. and resolves any discrepancies.Reviews batches input by Accounts Payable Clerk for proper authorizations, clerical accuracy and distribution.Acts as backup for Accounts Payable Clerk positions as needed.Performs all other duties as assigned.EDUCATION: High School Diploma or equivalent EXPERIENCE: Two years in Accounts Payable. LICENSE: Valid Local Driver’s License. TRAVEL: N/A