Summary

Documentation Specialist (CRB, DLX) (00-216) Last Updated 04/30/2026 | Last Approved 04/30/2026Export Email General InformationFLSA StatusNon ExemptJob LevelAIP 5%Cost Center NameCaribtrans Traffic & Cust SuppCost Center Number15373 15474 15471 15314 15312 15310 15311Salary GradeUSH 039Department NameAll Trade Support Depts Northeast Traffic Miami Traffic B.I. TrafficImmediate SupervisorTraffic Supervisor Consolidation ManagerLocationNew Jersey Miami Riviera BeachJob DescriptionJob SummaryResponsible for obtaining all documentation from Freight Forwarders for the timely shipment of cargo to all destinations. Responsible for ensuring all US government regulations are met. Complete and monitors processes for carrier compliance.Supervisory ResponsibilitiesBudgetary ResponsibilitiesJob ScopeNo supervisory or budgetary responsibilitiesPrincipal Duties and ResponsibilitiesResponsible for performing TLink processes for completion of vessel manifests and Job related duties including the updating of Jobs and processing Jobs on workplans for export compliance.  Identifies and obtains necessary documentation required for exporting cargo from Freight Forwarders or Agents including invoices, proformas shipper instructions, statements of value, customs clearances, bonds, phytos, and hazardous declarations.  Ensures that documentation received meets requirements of US Customs and other government agencies export regulations.  Reviews jobs for CTL/CTS status changes.  Assists Port staff with inquiries on cargo status and tracking.  Mails documents to customers not accepting email copies.  Performs all other related duties as requested.  QualificationsEducation (Minimum)High School Diploma or equivalentExperience (custom)Six months to one year related documentation experience.LicenseValid Local Driver's License.TravelPhysicalOffice Environment - Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3 - 2/3 of day. Ability to work on feet for 1/3 - 2/3 day.LanguageEnglishOther InformationSkills, Knowledge and AbilitiesSkills in oral communications.  Skills in written communications.  Skills in time management.  Skills in typing.  Skills in basic mathematics, which includes and is not limited to addition, subtraction, multiplication, division and percentages.  Skills in the operation and use of a calculator.  Skills in reading comprehension.  Skills in planning and organizing.  Skills in customer service and satisfaction.  Skills in decision-making, problem solving and critical thinking.  Skills in telephone etiquette and customer sensitive.  Skills in computer data entry.  Skills in word-processing.  Knowledge of U.S. and foreign government customs forms and procedures.  Knowledge of tariff application and Federal Maritime Commission regulations.  Knowledge of Seven Seas coverage, products, rate structure, and claims procedures.  Knowledge of shipping terms of sale, and Tropical's credit procedures.  Knowledge of Tropical's service standards and levels.  Knowledge of operations and sales.  Knowledge of traffic operations.  Knowledge of cargo flow.  Knowledge of competitive factors and how to sell against them.  Knowledge of hazardous material handling guidelines.  Knowledge of windows environment.  Knowledge of math.  Knowledge of word processing and spreadsheet applications.  Knowledge of port regulatory requirements for cargo documentation.  Knowledge of company core business system for booking, creating and tracking cargo documentation.  Knowledge of container stow procedures.  Knowledge of computers and their operation.  Knowledge of filing procedures.  Ability to write legibly.  Ability to work closely with others.  Ability to perform tasks with minimum supervision.  Ability to pay attention to detail.  Ability to be flexible.  Ability to work under deadline pressure and perform tasks as required.  Ability to work overtime.  Ability to analyze problems and provide appropriate solutions.  Ability to interact across departmental boundaries to solve problems.  Ability to get along well with others.  Ability to translate customer requirements into operational procedures.  Ability to accurately read and quote tariffs.  Ability to multitask and change priorities.  Ability to meet deadlines.  View Job Descriptions Status Approved © Copyright Salary.com 2026. All Rights Reserved.

Description

Documentation Specialist (CRB, DLX) (00-216)
Last Updated 04/30/2026 | Last Approved 04/30/2026
Export Email
General Information
FLSA StatusNon Exempt
Job LevelAIP 5%
Cost Center NameCaribtrans Traffic & Cust Supp
Cost Center Number15373 15474 15471 15314 15312 15310 15311
Salary GradeUSH 039
Department NameAll Trade Support Depts Northeast Traffic Miami Traffic B.I. Traffic
Immediate SupervisorTraffic Supervisor Consolidation Manager
LocationNew Jersey Miami Riviera Beach
Job Description
Job SummaryResponsible for obtaining all documentation from Freight Forwarders for the timely shipment of cargo to all destinations. Responsible for ensuring all US government regulations are met. Complete and monitors processes for carrier compliance.
Supervisory Responsibilities
Budgetary Responsibilities
Job ScopeNo supervisory or budgetary responsibilities
Principal Duties and Responsibilities
Responsible for performing TLink processes for completion of vessel manifests and Job related duties including the updating of Jobs and processing Jobs on workplans for export compliance. 
Identifies and obtains necessary documentation required for exporting cargo from Freight Forwarders or Agents including invoices, proformas shipper instructions, statements of value, customs clearances, bonds, phytos, and hazardous declarations. 
Ensures that documentation received meets requirements of US Customs and other government agencies export regulations. 
Reviews jobs for CTL/CTS status changes. 
Assists Port staff with inquiries on cargo status and tracking. 
Mails documents to customers not accepting email copies. 
Performs all other related duties as requested. 
Qualifications
Education (Minimum)High School Diploma or equivalent
Experience (custom)Six months to one year related documentation experience.
LicenseValid Local Driver’s License.
Travel
PhysicalOffice Environment – Manual dexterity to perform repetitive motion tasks on computer. Ability to bend or stoop to retrieve lower shelf files. Ability to reach overhead to retrieve upper shelf files. Ability to sit 1/3 – 2/3 of day. Ability to work on feet for 1/3 – 2/3 day.
LanguageEnglish
Other Information
Skills, Knowledge and Abilities
Skills in oral communications. 
Skills in written communications. 
Skills in time management. 
Skills in typing. 
Skills in basic mathematics, which includes and is not limited to addition, subtraction, multiplication, division and percentages. 
Skills in the operation and use of a calculator. 
Skills in reading comprehension. 
Skills in planning and organizing. 
Skills in customer service and satisfaction. 
Skills in decision-making, problem solving and critical thinking. 
Skills in telephone etiquette and customer sensitive. 
Skills in computer data entry. 
Skills in word-processing. 
Knowledge of U.S. and foreign government customs forms and procedures. 
Knowledge of tariff application and Federal Maritime Commission regulations. 
Knowledge of Seven Seas coverage, products, rate structure, and claims procedures. 
Knowledge of shipping terms of sale, and Tropical’s credit procedures. 
Knowledge of Tropical’s service standards and levels. 
Knowledge of operations and sales. 
Knowledge of traffic operations. 
Knowledge of cargo flow. 
Knowledge of competitive factors and how to sell against them. 
Knowledge of hazardous material handling guidelines. 
Knowledge of windows environment. 
Knowledge of math. 
Knowledge of word processing and spreadsheet applications. 
Knowledge of port regulatory requirements for cargo documentation. 
Knowledge of company core business system for booking, creating and tracking cargo documentation. 
Knowledge of container stow procedures. 
Knowledge of computers and their operation. 
Knowledge of filing procedures. 
Ability to write legibly. 
Ability to work closely with others. 
Ability to perform tasks with minimum supervision. 
Ability to pay attention to detail. 
Ability to be flexible. 
Ability to work under deadline pressure and perform tasks as required. 
Ability to work overtime. 
Ability to analyze problems and provide appropriate solutions. 
Ability to interact across departmental boundaries to solve problems. 
Ability to get along well with others. 
Ability to translate customer requirements into operational procedures. 
Ability to accurately read and quote tariffs. 
Ability to multitask and change priorities. 
Ability to meet deadlines. 
View Job Descriptions Status
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