Are you a dynamic, outgoing, organized person who prides themselves on accuracy and accountability? Naniq Global Logistics, LLC (Naniq) is looking for a full-time Administrative Assistant to join our diverse team. If you are looking to make a difference in the workplace, this is a phenomenal opportunity to dive in and continue to build a culture we are proud of!

Job Summary:

Delivers top-tier administrative and secretarial support to the Finance and Human Resource Teams, offering assistance in managing confidential information and contributing to special projects. Executes office opening/closing procedures, welcomes guests, visitors, and clients, and manages the day to day activity of the corporate credit card program, and assists with accounts payable processes.

About Us:

Naniq is a third-party logistics company dedicated to providing the most innovative solutions for the Multinational Logistics Corporations (MLCs) we serve. We enable the MLC to deepen customer relationships by applying our expertise across many verticals (ocean, air, road, final mile, etc.). Through our vast network of contacts and partners, we offer a buffet of complex services that most MLCs are unable to easily offer on their own. Acting as the MLC, Naniq is able to capture incremental profit and deepen relationships with shippers – all to the benefit of the partnered MLC.

Pay Range:

$26 per hour DOE

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Vision Insurance
• Voluntary Accident insurance
• Paid time off
• Employee Assistance Program

Duties and Responsibilities:

• Accounts payable weekly check runs
• Corporate credit card processing
• Invoice Processing: Review, verify, and enter invoices into the accounting system.
• Payment Processing: Prepare and process electronic transfers, checks, and wire payments.
• Vendor Management: Maintain and update vendor records, respond to vendor inquiries, and resolve payment discrepancies.
• Reconciliations: Perform monthly reconciliations of accounts payable balances and statements.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Compliance: Ensure all invoices are coded to the appropriate accounts and cost centers and comply with internal financial controls and external regulations.
• Documentation: Maintain accurate and organized records for audit purposes.
• Reporting: Assist in generating and analyzing accounts payable reports for management.
• Process Improvement: Identify opportunities to improve the efficiency of the accounts payable process.
• Support: Provide support to the accounting team and assist with other duties as assigned

Qualifications:

• 2-3 years of related experience.
• Proficiency in a variety of computer software applications, especially Excel, Word, Outlook, PowerPoint and Access software.
• Excellent organization, communication (both written and verbal), and interpersonal skills required. Must be able to handle sensitive and confidential information.
• Demonstrated positive attitude.
• Must take direction well.
• Self-motivated, able to multi-task and work effectively under a minimum level of supervision in a fast-paced environment, strong problem-solving skills.
• Must be able to demonstrate a consistent capability of working cooperatively with others in a team environment.

Physical Requirements:

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Reasonable Accommodation:

It is Naniq’s business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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