Summary

JOB SUMMARY Supervises the Accounts Payable functions for Tropical companies through review, coordination, development and documentation of accounting procedures and controls to ensure timely payment of vendors, maximum utilization of discounts, and accuracy and timeliness of accounts payable and expense information.JOB SCOPESupervises non-exempt employees.  Responsible for assisting with the budgetary and financial functions of the department.-Supervises, trains, evaluates, and reviews accounts payable (AP) staff for Tropical companies.  -Develops, implements, documents and maintains comprehensive accounting procedures manual for the accounts payable area. Coordinates and integrates approved procedures with other departments as required.  -Performs weekly review of accounts payable trial balances to ensure accuracy of data and timely payments to vendors.  -Assists with the balancing of accounts payable, and other interfaces to general ledger and corrects mis-postings as required.-Supervises pay cycle controls for printing checks in U.S. and port locations and wire and electronic funds transfer (EFT) pay cycles.  -Supervises vendor setup and maintenance (new vendors, changes, Employer Identification Number (EIN) numbers required by IRS, Variable Message Format (VMF) controls, etc.).-Supervises all manual adjustments (e.g. canceled checks and invoices, vendors on hold, correct reconciliation reports).-Researches and advises managers and co-workers of potential problems with expenses.-Researches and resolves unclaimed property and escheatment per IRS and Tropical policies.-Resolves any payment and coding exceptions which cannot be resolved by the AP staff.-Processes 1099's at year end for Tropical Shipping and subsidiaries domestic vendors.-Assists in establishing and managing credit terms and related compliance.-Develops and maintains department key performance indicators (KPI’s) and related reporting.-Performs vendor banking verifications as needed.-Reviews and approves vendor maintenance completed in PeopleSoft by the AP specialist.-Manages systems that interface into the PeopleSoft subledger, these systems include but are not exclusive to T-link, Upland FileBound, Oracle WebCenter, Concur, and Wells Fargo Credit Card platforms. -Audits and reconciles the advance charge suspense account, corrects mis-postings and reclasses as required.-Sets short- and long-term goals for the AP department and staff with routine reporting and progress.-Looks for opportunities to gain efficiency, effectiveness, and internal controls through systems and operating activities.-Performs all other duties as assigned.  MINIMUM EDUCATION, CERTIFICATION, EXPERIENCE AND PHYSICAL REQUIREMENTSEDUCATION: Bachelor's degree in accounting or in a related fieldEXPERIENCE: Three years accounting experience in a computerized environment.LICENSE: Valid local driver's license and valid passport.TRAVEL: 5% local travel and 5% overseas travel to Tropical locations and continuing education seminars.

Description

JOB SUMMARY 
Supervises the Accounts Payable functions for Tropical companies through review, coordination, development and documentation of accounting procedures and controls to ensure timely payment of vendors, maximum utilization of discounts, and accuracy and timeliness of accounts payable and expense information.
JOB SCOPE
Supervises non-exempt employees.  Responsible for assisting with the budgetary and financial functions of the department.

-Supervises, trains, evaluates, and reviews accounts payable (AP) staff for Tropical companies.  
-Develops, implements, documents and maintains comprehensive accounting procedures manual for the accounts payable area. Coordinates and integrates approved procedures with other departments as required.  
-Performs weekly review of accounts payable trial balances to ensure accuracy of data and timely payments to vendors.  
-Assists with the balancing of accounts payable, and other interfaces to general ledger and corrects mis-postings as required.
-Supervises pay cycle controls for printing checks in U.S. and port locations and wire and electronic funds transfer (EFT) pay cycles.  
-Supervises vendor setup and maintenance (new vendors, changes, Employer Identification Number (EIN) numbers required by IRS, Variable Message Format (VMF) controls, etc.).
-Supervises all manual adjustments (e.g. canceled checks and invoices, vendors on hold, correct reconciliation reports).
-Researches and advises managers and co-workers of potential problems with expenses.
-Researches and resolves unclaimed property and escheatment per IRS and Tropical policies.
-Resolves any payment and coding exceptions which cannot be resolved by the AP staff.
-Processes 1099’s at year end for Tropical Shipping and subsidiaries domestic vendors.
-Assists in establishing and managing credit terms and related compliance.
-Develops and maintains department key performance indicators (KPI’s) and related reporting.
-Performs vendor banking verifications as needed.
-Reviews and approves vendor maintenance completed in PeopleSoft by the AP specialist.
-Manages systems that interface into the PeopleSoft subledger, these systems include but are not exclusive to T-link, Upland FileBound, Oracle WebCenter, Concur, and Wells Fargo Credit Card platforms. 
-Audits and reconciles the advance charge suspense account, corrects mis-postings and reclasses as required.
-Sets short- and long-term goals for the AP department and staff with routine reporting and progress.
-Looks for opportunities to gain efficiency, effectiveness, and internal controls through systems and operating activities.
-Performs all other duties as assigned.  
MINIMUM EDUCATION, CERTIFICATION, EXPERIENCE AND PHYSICAL REQUIREMENTS
EDUCATION: Bachelor’s degree in accounting or in a related field
EXPERIENCE: Three years accounting experience in a computerized environment.
LICENSE: Valid local driver’s license and valid passport.
TRAVEL: 5% local travel and 5% overseas travel to Tropical locations and continuing education seminars.

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