Administrative Jobs

A. JOB DESCRIPTIONCurrent Title: Legal Administrative AssistantDepartment: LegalLocation: Riviera BeachAccount Code: 16106Supervisor: Risk Manager/Senior ParalegalB. JOB SUMMARYProvide legal assistance to the Legal Department by performing the duties and responsibilities set forth below.  C. JOB SCOPENo supervisory or budgetary responsibilitiesD. PRINCIPAL DUTIES AND RESPONSIBILITIESThe Legal Administrative Assistant will assist with the following activities:  1. Preparing drafts of legal documents, agreements and correspondence.2. Process legal invoices and wires for payment.3. Submit monthly legal accruals.4. Administer Record Retention annual certification process and all duties related to Records Retention.5. Maintain company registrations with the US Federal Government, county licenses and permits.  6. Drafting Corporate Board Resolutions and maintaining Board Books and Corporate Books as needed.7. Maintaining updates relating to litigation matters and related documentation.  8. Maintaining updates to legal department contract database.9. Compiling information and document production requests for litigation.10. Interacting with outside counsel regarding various legal matters of the Company with corporate counsel supervision.11. Preparing and filing annual corporate registration forms, both domestic and foreign.12. Assisting with merger and acquisition diligence and activities.13. Performing other duties as requested.E. MINIMUM EDUCATION, CERTIFICATION, EXPERIENCE AND PHYSICAL REQUIREMENTSEDUCATION: High school education or equivalent.EXPERIENCE: Five years’ experience as a Legal Administrative Assistant.  LICENSE: Valid Local Driver’s License. TRAVEL: 10% travel to other Tropical locations as required.PHYSICAL: Office Environment – Manual dexterity to perform repetitive motion tasks on computer.  Ability to bend or stoop to retrieve lower shelf files.  Ability to reach overhead to retrieve upper shelf files.  Ability to sit 1/3 – 2/3 of day.  Ability to travel in various modes of transportation (e.g. automobile, airplane, train etc.)  Occasionally exposed to outside elements during the course of traveling.LANGUAGE: English(Education and experience minimums can be substituted with any equivalent combination of training and experience)F. SKILLS, KNOWLEDGE AND ABILITIESSkills in organizing.Skills in typing, filing, and data entry.Skills in written and oral communications.Skills in basic mathematics: addition, subtraction, multiplication, division, percentages, etc.Skills in word processing, spreadsheet and presentation software.Skills in interpersonal and telephone/customer service skills.Skills in basic accounting and general machines, including – telephone, calculator, copier, facsimile, PC, etc.Knowledge of company compliance regulations.Knowledge of Windows Environment.Knowledge of Company organization, paperwork flow, protocol, and Department and Company policies and procedures.Ability to remain flexible under changing conditions.Ability to communicate effectively.Ability to work overtime as required.Ability to perform multiple tasks and meet appropriate deadlines.Ability to perform tasks with minimum supervision.Ability to prioritize own workload, expedite, and organize flow of work through manager’s office.Ability to work in a fast-paced office environment under deadline pressures.Ability to write legibly.Ability to develop professional working relationships with other company employees.Ability to compose and edit written materials and proofread documents.Ability to be flexible.Ability to accurately type a minimum of 40 wpm.Ability to pay attention to detail.Ability to speak, read and write English.

JOB SUMMARY Manages and directs the training and development function of the company by designing and  implementing orientation, communications and training required to carry out the company’s mission at all company and agency locations.JOB SCOPESupervises none exempt employees.  Responsible for the preparation and administration of budget, approval of department operating expenses and other financial functions of the work unit.PRINCIPAL DUTIES AND RESPONSIBILITIESCollects and analyzes information on the present and future training needs of the company through surveys, interviews, and observations.  Designs and implements a variety of employee and organizational development programs to address those needs.Prepares, distributes and administers the annual Training & Development Calendar and Reference Guide.Supervises department staff engaged in a variety of activities such as operational, managerial, administrative, sales, and export documentation training programs.Coordinates the design and administration of an ongoing Management Development Process, including assessment of supervisory ability, selection of management trainee candidates, and preparation of organizational succession and Individual Management Development Plans.Responsible for the design and development of training manuals and other forms of classroom and independent study instructional and/or informative material to support company training needs.Designs, executes, and monitors orientation programs for new and existing employees.Designs and manages a variety of career development processes, including the Educational Assistance Policy.Researches, writes and manages Human Resources policies required to communicate and accomplish the objective of the Training & Development functions.  Assist, as a team member, in the design and review of all Human Resources Policy.Conducts individual and group instruction on a variety of training subjects. Performs all other assigned duties as requested.EDUCATION: Bachelor’s Degree in Organizational Development, Human Resources or related field of studyEXPERIENCE: Five to seven years experience managing development and communication programs.LICENSE: Valid Local Driver’s License.  Valid PassportTRAVEL: 10% Travel to domestic and international Tropical Shipping locationsPHYSICAL: Office Environment – Manual dexterity to perform repetitive motion tasks on computer.  Ability to bend or stoop to retrieve lower shelf files.  Ability to reach overhead to retrieve upper shelf files.  ability to sit 1/3 – 2/3 of day.  Ability to travel in various modes of transportation (e.g. automobile, airplane, train etc..)  Occasionally exposed to outside elements during the course of traveling.LANGUAGE: English