Office Coordinator

About the Company:

Great Lakes Dredge & Dock Corporation is the largest provider of dredging services in the United States. In addition, Great Lakes is fully engaged in expanding its core business into the rapidly developing offshore wind energy industry. The Company has a long history of performing significant international projects. The Company employs experienced civil, ocean and mechanical engineering staff in its estimating, production and project management functions. In its over 136-year history, the Company has never failed to complete a marine project. Great Lakes owns and operates the largest and most diverse fleet in the U.S. dredging industry, comprised of approximately 200 specialized vessels. Great Lakes has a disciplined training program for engineers that ensures experienced-based performance as they advance through Company operations. The Company’s Incident-and Injury-Free (IIF) safety management program is integrated into all aspects of the Company’s culture. The Company’s commitment to the IIF culture promotes a work environment where employee safety is paramount.

The Opportunity:

The Office Coordinator is responsible for supporting the day-to-day operations of the office and ensuring that administrative activities run smoothly and efficiently. This role serves as a key point of contact for employees, clients, vendors, and visitors while providing a wide range of administrative and operational support. 

The Office Coordinator helps keep the workplace organized, professional, and productive by managing administrative needs, coordinating office activities, supporting employees and leadership, and stepping in wherever needed to keep operations running smoothly.

Key Responsibilities:

• Coordinate daily office operations, schedules, meetings, and administrative activities.
• Cover reception duties when Receptionist is away. Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain office supplies, equipment, records, files, and general office organization.
• Receive and distribute packages.
• Coordinate with vendors, service providers, and building management as needed.
• Assist with scheduling, meeting preparation, travel arrangements, and company events.
• Process invoices, purchase orders, expense reports, and other administrative documentation.
• Support management and staff with various administrative and operational projects.
• Maintain accurate records and ensure documents and information are organized and accessible.
• Help coordinate onboarding activities and provide administrative support to employees.
• Identify office needs and assist with resolving day-to-day operational issues.
• Handle confidential information with professionalism and discretion.
• Perform other duties and special projects as needed to support the organization.

Qualifications:

• High school diploma or equivalent; additional education or administrative training is a plus.
• Previous office administration, coordination, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and other common office technology.
• Ability to multitask, prioritize responsibilities, and work independently.
• Professional, dependable, and service-oriented approach.
• Strong attention to detail and problem-solving skills.

Benefits:

• Competitive salary and bonus program.
• 401(k) program that includes 100% company matching of the first 6% of employee contributions with immediate vesting.
• Annual profit-sharing contributions by the company to participants’ 401(k) accounts based on company’s annual performance.
• Medical, Dental, Prescription, Vision, Life and Disability insurance plans.

Great Lakes Dredge & Dock Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of gender, sexual orientation, gender identity, race, color, ethnicity, national origin, religion, age, veteran status, disability status, genetic information or any other protected category. GLDD participates in E-Verify as required by law.