Description

TOTE Resources is looking for a Payroll Specialist to join the team at our Downtown Tacoma office. 

 

In this position you will:

work with the payroll team members to process weekly payrolls for all companies in multiple states. The primary responsibility is to compile, record and process payroll accurately, and to provide excellent customer service to our employees.

 

Main Duties and Responsibilities Include:

  • Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies
  • Process timely and accurate payroll in a multi-state corporate environment for multiple companies
  • Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks
  • Assist with balancing of payroll accounts by resolving payroll discrepancies
  • Creating journal entries for posting payroll activity in the general ledger
  • Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns
  • Submit payment requests to Accounts Payable for payroll related disbursements
  • Research and gather required documents to set up required tax accounts in new states where companies operate. Research payroll tax payments and data discrepancies with federal, state and local agencies, and work with tax agencies as well as internal staff for resolution
  • Develop and run various payroll reports from HRIS system (ADP)
  • Create and maintain process documentation and training materials
  • Support various audit requests
  • Perform Verifications of Employment

The ideal candidate will have:

  • High school diploma or equivalent
  • Two-year accounting degree, preferred but not required
  • 3-5 years of payroll experience is required
  • ADP and Concur experience, preferred but not required
  • Union payroll experience preferred
  • Skilled with Microsoft Office (Outlook, Excel, Word)
  • Proven ability to provide excellent customer service to our employees via verbal and written communications
  • Ability and desire to work on a team with the common goal to pay our employees accurately and on-time
  • Detail-oriented and can pivot from a task when needed
  • Enjoy problem solving and finding the why
  • Excellent organizational and time management skills

 

 

Why TOTE?

The TOTE Group are industry leaders in full ship services and technical solutions with maritime operations and terminal services. Our purpose is to deliver reliable and outstanding service to our customers and to the communities we serve. 

 

TOTE Group is committed to being reliable, resourceful, and adaptable in all that we do. TOTE Group knows excellent companies are built by great people who embody our company’s values and vision.

 

Explore the possibilities with TOTE Group

 

The salary range is 38,300-67,100 with an anticipated hiring range $45,000-$55,000. Pay will be based on several factors including the candidate’s education, work experience, work location and specific job duties. 

 

As part of the team, full-time employees will receive a comprehensive benefits package, which includes health, dental, vision, life insurance, short term disability, long term disability, employee assistance program, 401(k) with company match and discretionary funding, tuition reimbursement, supplemental parental leave, jury duty, and bereavement leave. Full-time employees will receive a minimum of 10 days’ vacation, 10 days sick, 10 days paid holidays and one floating holiday every 12 months. In addition, we offer an annual discretionary bonus (based on eligibility).

TOTE Resources is an Equal Opportunity Employer – Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Resources is a drug-free employer and a participant of the E-Verify Employment Verification Program.

 

 

 

Equal Opportunity Employer M/F/Veteran/Disability

Drug Free Workplace 

 

 

 

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