9TS219-Safety Auditor

Purpose of Job: 

Assists in the supervision and operation of both the active and  ROS (Reduced Operating Status) fleet with specific attention to safety, performance, and adherence to the laws and regulations of the countries in which documented, as well as areas where vessels trade. Perform all such duties as assigned by the Company, and specifically by the Manager, Safety Management Systems. 

The Safety Management System (SMS) Auditor is responsible for ensuring the safety and regulatory compliance of the TOTE Services managed fleet by conducting internal audits, of both vessel and office, and providing administrative support and oversight of the companies’ safety management system.

Responsible for maintaining SMS documentation and certification, evaluating SMS effectiveness, and evaluating analytics related to the health of the management system. Incumbents will frequently interface with upper levels of management, shoreside and shipboard and must be able to make sound business decisions, both administrative and technical.

This team member will report to the SMS Manager and work with other safety team members on special projects as well as the below-listed responsibilities.

Main Duties and Responsibilities:

• Promote the TOTE Services safety culture and adhere to all safety guidelines.  Make safety a priority in everything we do and seek opportunities for continuous improvement.
• Maintains a close relationship with internal and external customers of the Safety Management System and serves as a main point of contact, both ashore and afloat, for SMS concerns.
• Conduct annual internal audits onboard TOTE managed vessels and offices.  Conducts annual security audits onboard TOTE managed vessels.  This includes travel to various locations in the U.S., as well as internationally.
• Document audit findings in the Nautical Systems Enterprise software and assist with updates and functionality to the Safety Management System.  Works with crews and shore staff to fulfill the requirements of Corrective Action Requests.
• Assists in the implementation and administration of the companies’ Safety Management System within SharePoint. 
• Recommends, manages, and revises the Safety Management System documentation pertaining to shipboard and shoreside operations, as appropriate.
• Reviews vessel compliance with company standards and policies. Assist in the preparation of policy changes/additions for management review. 
• Obtain, assess, and analyze data from company systems such as ABS NSE, Microsoft SharePoint and Origami to determine overall management system health and company compliance. 
• Continually assess audit protocols and suggest improvements based on audit experience and performance outcomes. Conduct government safety survey inspections as required.
• Assist in facilitating the master’s annual review of the SMS and implementation of follow-up action items. 
• Assist with Safety intranet content, keeping information current and relevant to the organization. 
• Assist with documentation archiving, as required by the SMS, and regulatory requirements. Support inquiries into historical SMS documents. 
• Assists in the tracking and development of the Company’s Safety and Environmental Policies.
• Coordinates the preparation of material and evidence for organization use in hearings, lawsuits, and insurance investigations.
• Interface with customers and other external stakeholders on matters concerning injuries, incidents, and audits. 
• Assists with the facilitation of shoreside external (ABS) and conduct internal audits.
• Supports operational safety as needed, to include, but not limited, to the Emergency Response Team, Heavy Weather Advisory Team, and the Continuous Improvement Working Group. 

Secondary Duties and Responsibilities:  

Skills:

Minimum Qualifications:

• Enhance executive discussions on all safety & security matters; enhance the executive team’s ability to provide guidance and establish policies. 
• Ability to multi-task.
• Ensure taskers and project timelines are established.
• Ability to communicate and perform task(s) in a team concept is critical.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, crewmembers, customers, and the general public.
• Knowledge of Nautical Systems Enterprise (NSE) operation and configuration preferred.
• Knowledge of Microsoft Office Suite of Products, to include but not limited to, SharePoint, Outlook, Power Automate, Microsoft Forms, Teams, etc.

Education: 

• Bachelor’s degree with at least three years related experience and/or training in the maritime field. ABS/Coast Guard regulatory experience highly desirable. Degree from maritime academy or seagoing experience in a licensed capacity or equivalent is a plus. 

Certificates, Licenses, Registrations:

• ISM and ISO Auditor certification preferred but can be obtained during employment.
• Maritime Engine or Deck qualifications/license and experience preferred.
• Must be able to possess DOD SECRET security clearance.

Physical Requirements of the Position: 

Light work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.   

Visual Requirements of the Position: 

Visual requirement equal to that for clerical administrative whose work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading, etc.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, risk of electrical shock and toxic vapors.

Must travel to perform various duties to include ship visits & audits within the US and abroad. Travel is approximately 25%, non-routine in nature.

Perform these duties acknowledging the possible dangers onboard vessels such as safely maneuvering throughout vessel(s) – i.e. ladders/staircases.

The noise level in the work environment is usually moderate. However, noise level exposure can increase during visits to the vessels. 

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